Current Operating Status & Instructions

[last updated: January 28, 2021]
 
With the health of our users and staff in mind, the AIF staff will be operating the instruments themselves in support of your requests in this Phase III restart process. This operational mode provides access to sample preparation, measurements, and data analysis in all available laboratories and tools within the AIF. When possible and requested, AIF staff members can share instrument screens and/or connect over platforms such as FaceTime to collaborate virtually during experiments or analyses. These services are available to both internal and external users.

The submission of samples can initiate the process.
The new process for submitting samples involves:
1. Ensure you have a valid user agreement with the AIF. For help with agreements, please visit this page
 
2. Submit sample details using one of the following two forms:
     Internal form 
     External form
 
3. Provide sample(s). For local users, samples can be dropped off near MRC 246 (south side entrance near the vending machines). Go here to schedule your drop off time. Users will be able to sign up for a 15 minute drop off appointment Monday-Friday from 9am-5pm. There will be a drop off table setup for AIF users. Make sure to include your name in the “What” section.
 
A social distancing plan is in place for the receipt of samples using a container with enhanced decontamination features. Make sure your name, email address, and ATTN TO [lab manager’s name] are listed on your sample(s). 

For any users preferring to mail samples, please use this mailing address:
    Analytical Instrumentation Facility (AIF)
    Attn: Roberto Garcia
    North Carolina State University
    2410 Campus Shore Drive, Room 246
    Monteith Research Center (MRC)
    Raleigh, NC 27606 USA
    Office Ph: 919-515-8628
 
4. Pick up your sample(s). For local users, samples can be picked up off near MRC 246 (south side entrance near the vending machines). Go here to schedule your pickup time. Users will be able to sign up for a 15 minute pickup appointment on Tuesdays and Fridays from 12pm-5pm. There will be a pickup table setup for AIF users. Make sure to include your name and phone number in the “What” section. Once you receive the confirmation email with your appointment information, please forward that email to the appropriate lab manager to let them know you have signed up for a time slot. 
 
Accessing AIF
Due to the increasing threat of the COVID-19 virus, NC State is requiring that all staff, faculty, and students who return to campus after winter break submit a negative COVID-19 test result (original announcement here with additional information including testing locations here).
 
As we enter 2021, to keep our shared spaces a safe environment for everyone, the AIF is aligning our access policies with those of the university – that all staff, internal users, and external users who request access to the facility submit proof of a negative COVID-19 test.

Internal users (i.e., home organization is NC State) who wish to enter AIF spaces after winter break must submit proof of a negative COVID-19 test taken within 3-5 days before their return to campus. This proof can be the same proof that the user submits to fulfill the university requirement. NC State is still finalizing the process for submitting test results to the university, so the following AIF procedure is subject to change. Unless we communicate otherwise, the procedure will be to email a copy of the test results to aif-contact@ncsu.edu with the subject: TEST RESULTS.

For any approved external users (i.e., home organization is not NC State) who wish to gain physical access the facility in 2021 are also required to submit proof of a negative COVID-19 test result taken 3-5 days prior to re-entering AIF spaces. Unless we communicate otherwise, the procedure will be to email a copy of the test results to aif-contact@ncsu.edu with the subject: TEST RESULTS.

These new procedures will help us to maintain safe shared spaces for our users and staff and, with continued success, will allow us to maintain maximum operational capacity in the AIF labs that support your research and education activities.
 
If you have questions about the process, please email them to arlumpkin@ncsu.edu